From first to fifth year, you must complete summer clerkships. You can start your summer clerkship as soon as you finish your last exam, and you have to complete it by September 15th. 

Key figures:

• Tutor: UMB staff member, oversees clerkships per year.

• Supervisor: Manages daily tasks at your chosen clinic (i.e., the main doctor/nurse you follow).

Hours given in clock hours (60 mins/h). 90 h = 120 academic hours. 45 min = 1 academic hour.

1st Year: 90 hours in nursing during 20 days.

2nd Year: 68 hours with a family doctor during 15 days, 22 hours in emergency during 5 days.

3rd Year: 90 hours in internal medicine during 20 days.

4th Year: 45 hours in ICU, and 45 hours in surgery, 10 days each.

5th Year: 45 hours in gynecology/obstetrics, and 45 hours in pediatrics, 10 days each.

If you have to do Staz, please read the special section for consideration.

Minimum: 

• 20 days, 4.5 hours/day

  • That adds up to 90 hours, or 120 academic hours in total.

    • 1 academic hour = 45 minutes

  • Always use academic hours on the UMB documents.

• 20 individual workdays required. 

  • Putting in extra hours per day doesn’t mean you can work fewer days.

• Minimum 6 academic hours per day (= 4.5 h/day) during those 20 days. 

  • However, more hours per day can be legitimately required by your clerkship place.

Rules: 

• Outside class hours 

  • i.e., you can't have classes when you do your clerkship

• Mondays  to Fridays 

  • no clerkship on public holidays, incl. Sundays allowed 

• You can have pauses in between 

  • for example, you could split 4 weeks into 3 weeks in July and 1 week in September; if you want or need to do so (at the same place)

• The biggest no-go is to skip on regular teaching in order to do clerkship.

Completion & submission deadline: 

• By September 15th.

Submission:

• Email documents (scanned) to your Tutor by Sep 15th

• Submit originals in a envelope as soon as possible (latest by early October) to the Dean's Office.

Extensions:

• Granted in exceptional cases.

• Ask for an extension always before September 15th and give good reason.

• Duration of extension: The default extension granted is until October 1st. Longer ones are very difficult to obtain.

When you fail to submit until the deadline:

• Treated as a failed course, requiring a retake

• Mind that only 2 retakes/year are possible!

Before the clerkship:

1. Find a suitable clinic. Apply properly.

2. Reassure that the dates are in accordance with the rules and the deadline. 

3. Involve help (Tutor) if in doubt.

First day of the clerkship:

1. Register daily schedule with your supervisor.

2. Ensure objectives from Program Outline can be covered while you are there.

3. If they can't, inform the Tutor.

Last day of the clerkship:

1. Ensure all documents are signed by proper authorities.

2. Scan all documents into one PDF.

3. Email that PDF to the Tutor.

4. Fill out the questionnaire in the virtual university.

When you return to Bialystok (around October 1st):

1. Submit the clerkship papers to the Dean's Office.

Tips

• Use academic hours on UMB paperwork (1 academic hour = 45 minutes).

• Confirm anything with your tutor if in doubt.

• Follow latest regulations and guidelines.

• • Program Outline 🔵🔴🟣

  • Criteria for selection 🔵🟢

  • Self-assessment sheet 🔵🔴

The rest has to be acknowledged, but does not have to be attached, printed nor mailed back.

NOTA BENE: There's a mandatory questionnaire in the virtual university to be filled out after the clerkship!

• 🔵 = Student must fill out and sign
• 🔴 = Supervisor must sign & stamp
• 🟣 = Head of Department must sign & stamp
• 🟢 = Hospital administrator must sign & stamp

FYI: Officially, clerkships cannot be done during the academic year without valid reasons.

Attention: The process is long and requires early organization, especially for non-Polish speakers. Spots are limited. 

Steps:

1. Confirm availability in the department and create a provisional schedule that works with them.

2. Request a "Porozumienie" (agreement) from the Dean's Office, and specify the start and end dates from your provisional schedule. The Dean's Office may take a week to issue said agreement, depending on the Dean's availability.

3. Pick up the Porozumienie from the Dean’s Office and bring it to the department head. They may take a few days to sign it, too, depending on their office hours and holidays.

4. Meanwhile, prepare and attach the hospital GDPR (General Data Protection Regulation, RODO in Poland) and Polish insurance confirmation (ask your friends or your Tutor for help regarding the insurance).

5. Deliver said documents [Porozumienie, RODO, Insurance] to the hospital administration (Block C, 5th floor). Note: their office hours are posted on the bottom of the official website and in "The Rules on Doing Practical Training (Medical_Clerkship) at the University Teaching Hospital in Bialystok"

6. Return to the hospital administration after two weeks to pick up your permit and remember to complete the remaining (standard) paperwork for your clerkship (including the questionnaire in the virtual university).

• • Program Outline 🔵🔴🟣

  • Criteria for selection (not required!)

  • Self-assessment sheet (not required!)

The rest has to be acknowledged, but does not have to be attached, printed or mailed back.

NOTA BENE: There's a mandatory questionnaire in the virtual university to be filled out after the clerkship!

• 🔵 = Student must fill out and sign
• 🔴 = Supervisor must sign & stamp
• 🟣 = Head of Department must sign & stamp